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Accounting and invoicing for nutrition consultants

First consultation, meal plan, online coaching, cooking classes and corporate talks: nutrition consultants offer packages and bill self-pay clients, companies and sometimes insurer subsidies. Saldiqo writes invoices for packages, creates recurring invoices for ongoing care and records class material as an expense.

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What comes up for nutrition consultants

Packages instead of single appointments

First consultation, plan and three follow-ups are sold as a package. The invoice states what is included.

Insurer subsidies

Clients submit the invoice for a subsidy. It needs details on service and duration.

Classes and talks

Cooking classes and talks for companies are separate jobs with their own prices.

How Saldiqo helps

  • Packages as itemsFirst consultation, plan and follow-ups as lines.
  • Recurring invoice for ongoing careMonthly coaching on a fixed date.
  • Cooking classes by invoice runParticipant list as CSV, invoices at once.
  • Corporate talks with a depositQuote, deposit, final invoice.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • First consultation with nutrition analysis, 90 minutes
  • Individual meal plan
  • Follow-up, 45 minutes
  • Online coaching, November
  • Cooking class, 6 participants
  • Corporate talk on nutrition at work, 90 minutes

Tax and invoicing in the UK

What applies to invoices in the UK, in short. As of October 2026.

VAT
Standard rate 20 %, reduced rate 5 % and zero rate 0 %. Saldiqo calculates each invoice line with the rate you pick.
VAT registration
You must register once your taxable turnover passes £90,000 over any 12 months, or you expect to pass it within the next 30 days. You can deregister below £88,000. Until you are registered, your invoices show no VAT, and Saldiqo adds up your 12-month turnover for you.
What goes on an invoice
If you are VAT registered: your VAT number, the tax point, unit prices and the VAT total in pounds. A limited company shows its registered name on every invoice, and its company number, registered office and part of the UK on letters, order forms and the website.
E-invoicing
There is no mandate today. From April 2029 e-invoicing is planned for all B2B and B2G sales that carry VAT, through Peppol. The exact date and standard are not yet in law, and the government’s roadmap follows with the Budget on 28 October 2026.
VAT returns
VAT returns go to HMRC through Making Tax Digital, usually quarterly, due one month and seven days after the period. Saldiqo shows sales and VAT per rate and exports CSV. It does not submit to HMRC, and for Making Tax Digital you need software recognised by HMRC.
Record keeping
Keep VAT records for 6 years.
Late payment
Statutory interest on late business payments is the Bank Rate (3.75 % in the second half of 2026) plus 8 points, so 11.75 %. On top comes fixed compensation of £40, £70 or £100, depending on the amount owed (under £1,000, from £1,000, from £10,000). Consumers have no statutory interest.
Getting paid
Your sort code and account number are on every invoice. Customers pay by Faster Payments or Bacs, and banks check the account name with Confirmation of Payee. There is no QR standard in the UK.

Frequently asked questions

How do I bill packages?

As an invoice with all components as lines or as a flat fee with a description.

Can I bill online coaching automatically?

Yes. A recurring invoice creates the invoice on a fixed date.

Do nutrition consultants in the UK have to charge VAT?

Only once they are VAT registered. Registration is required when taxable turnover passes £90,000 over any 12 months, or is expected to within the next 30 days. Below that you may register voluntarily. If you are not registered, you must not show VAT on your invoices.

Do nutrition consultants in the UK need e-invoicing?

Not today. A mandate for B2B and B2G sales with VAT is planned from April 2029, and the details were still open as of October 2026. You can keep sending PDF invoices for now.

How long should nutrition consultants keep invoices?

Keep VAT records for 6 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.