Start for free
Language: EN

Accounting and invoicing for wineries

Bulk wine, bottles, tastings, hospitality and merchants: a winery sells through many channels with different prices and invoices. Saldiqo writes invoices to merchants and hospitality, records packaging, labels and contract bottling as expenses and shows how the harvest pays.

Updated:

What comes up for wineries

Many channels

Farm-gate sales, online, hospitality, specialist trade and tastings have different prices and payment routes.

Season and stock

The harvest decides the vintage. Income spreads over months, costs for picking, pressing and bottling cluster in autumn.

Events

Tastings, winery festivals and tours are booked, often with a deposit.

How Saldiqo helps

  • Delivery note and invoice for merchantsQuantity, vintage and vineyard as lines.
  • Tastings with a depositQuote, deposit, final invoice.
  • Cost centre per vintageEvaluate costs and revenue per vintage.
  • Capture receiptsLabels, bottles, corks and contract bottling as expenses.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Riesling quality wine, 6 bottles, vintage 2025
  • Wine tasting for 12 people, with a tour
  • Delivery to hospitality as per delivery note
  • Cartons and labels as per receipt
  • Deposit for crates
  • Deposit 30 % for the event

Tax and invoicing in the UK

What applies to invoices in the UK, in short. As of October 2026.

VAT
Standard rate 20 %, reduced rate 5 % and zero rate 0 %. Saldiqo calculates each invoice line with the rate you pick.
VAT registration
You must register once your taxable turnover passes £90,000 over any 12 months, or you expect to pass it within the next 30 days. You can deregister below £88,000. Until you are registered, your invoices show no VAT, and Saldiqo adds up your 12-month turnover for you.
What goes on an invoice
If you are VAT registered: your VAT number, the tax point, unit prices and the VAT total in pounds. A limited company shows its registered name on every invoice, and its company number, registered office and part of the UK on letters, order forms and the website.
E-invoicing
There is no mandate today. From April 2029 e-invoicing is planned for all B2B and B2G sales that carry VAT, through Peppol. The exact date and standard are not yet in law, and the government’s roadmap follows with the Budget on 28 October 2026.
VAT returns
VAT returns go to HMRC through Making Tax Digital, usually quarterly, due one month and seven days after the period. Saldiqo shows sales and VAT per rate and exports CSV. It does not submit to HMRC, and for Making Tax Digital you need software recognised by HMRC.
Record keeping
Keep VAT records for 6 years.
Late payment
Statutory interest on late business payments is the Bank Rate (3.75 % in the second half of 2026) plus 8 points, so 11.75 %. On top comes fixed compensation of £40, £70 or £100, depending on the amount owed (under £1,000, from £1,000, from £10,000). Consumers have no statutory interest.
Getting paid
Your sort code and account number are on every invoice. Customers pay by Faster Payments or Bacs, and banks check the account name with Confirmation of Payee. There is no QR standard in the UK.

Frequently asked questions

Can I evaluate vintages separately?

Yes, with cost centres per vintage.

Does Saldiqo cover flat-rate schemes for farmers?

No. Saldiqo does not cover flat-rate schemes for farmers. Which rule applies to your winery you clear with your tax adviser.

Do wineries in the UK have to charge VAT?

Only once they are VAT registered. Registration is required when taxable turnover passes £90,000 over any 12 months, or is expected to within the next 30 days. Below that you may register voluntarily. If you are not registered, you must not show VAT on your invoices.

Do wineries in the UK need e-invoicing?

Not today. A mandate for B2B and B2G sales with VAT is planned from April 2029, and the details were still open as of October 2026. You can keep sending PDF invoices for now.

How long should wineries keep invoices?

Keep VAT records for 6 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

Start for free

This page for other countries

Related niches

More industries

All industries

As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.