Accounting and invoicing for video editors
Raw footage in, finished cut out: video editors work for creators, agencies and companies, often by finished minute or by the hour. Saldiqo writes invoices with length, version and revision rounds and shows which clients have not paid yet.
What comes up for video editors
Price by length or time
Some bill per finished minute, others by the hour. The invoice has to show the model.
Revision rounds
Every version, every change costs time. How many rounds are included belongs in the quote.
Regulars with fixed volumes
Creators and agencies order the same amount of videos regularly. The invoice repeats.
How Saldiqo helps
- Quote with minute rate and roundsMinute rate, included revision rounds and a surcharge for more as lines.
- Time trackingIf you bill by effort, you record hours and create the invoice from them.
- Recurring invoice for regularsFixed monthly packages are created by a recurring invoice on schedule.
- Software and storage as expensesRecord subscriptions, plug-ins and storage with their due date.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Editing, 8 minutes of finished video
- Two revision rounds, included
- Further revision round by effort
- Subtitles and sound design, flat fee
- Editing package for November, 12 short videos
- Rush surcharge, delivery within 24 hours
Tax and invoicing in the UK
What applies to invoices in the UK, in short. As of October 2026.
- VAT
- Standard rate 20 %, reduced rate 5 % and zero rate 0 %. Saldiqo calculates each invoice line with the rate you pick.
- VAT registration
- You must register once your taxable turnover passes £90,000 over any 12 months, or you expect to pass it within the next 30 days. You can deregister below £88,000. Until you are registered, your invoices show no VAT, and Saldiqo adds up your 12-month turnover for you.
- What goes on an invoice
- If you are VAT registered: your VAT number, the tax point, unit prices and the VAT total in pounds. A limited company shows its registered name on every invoice, and its company number, registered office and part of the UK on letters, order forms and the website.
- E-invoicing
- There is no mandate today. From April 2029 e-invoicing is planned for all B2B and B2G sales that carry VAT, through Peppol. The exact date and standard are not yet in law, and the government’s roadmap follows with the Budget on 28 October 2026.
- VAT returns
- VAT returns go to HMRC through Making Tax Digital, usually quarterly, due one month and seven days after the period. Saldiqo shows sales and VAT per rate and exports CSV. It does not submit to HMRC, and for Making Tax Digital you need software recognised by HMRC.
- Record keeping
- Keep VAT records for 6 years.
- Late payment
- Statutory interest on late business payments is the Bank Rate (3.75 % in the second half of 2026) plus 8 points, so 11.75 %. On top comes fixed compensation of £40, £70 or £100, depending on the amount owed (under £1,000, from £1,000, from £10,000). Consumers have no statutory interest.
- Getting paid
- Your sort code and account number are on every invoice. Customers pay by Faster Payments or Bacs, and banks check the account name with Confirmation of Payee. There is no QR standard in the UK.
Frequently asked questions
Can I bill by finished minute?
Yes. You create the minute rate as an item and set the quantity per job.
How do I bill revision rounds?
Included rounds are in the quote, further ones you bill by effort or as a flat fee.
Do video editors in the UK have to charge VAT?
Only once they are VAT registered. Registration is required when taxable turnover passes £90,000 over any 12 months, or is expected to within the next 30 days. Below that you may register voluntarily. If you are not registered, you must not show VAT on your invoices.
Do video editors in the UK need e-invoicing?
Not today. A mandate for B2B and B2G sales with VAT is planned from April 2029, and the details were still open as of October 2026. You can keep sending PDF invoices for now.
How long should video editors keep invoices?
Keep VAT records for 6 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.