Accounting and invoicing for models
Jobs for catalogues, campaigns, shows and social media: a model works for many clients, often through an agency, with day rates and usage rights. Saldiqo writes the invoices when you bill yourself and matches payments from agency and client.
What comes up for models
Day rate and usage
The fee covers the shoot day, usage comes on top by duration, medium and territory. The invoice shows both separately.
An agency in between
The agency takes a commission and often pays with a delay. You need an overview of who owes what and when.
Costs around the job
Travel, train rides, make-up, clothing and portfolio are expenses that belong to the jobs.
How Saldiqo helps
- Invoice with fee and usageFee and usage rights as separate lines with duration and territory.
- Record agency commissionYou record the agency’s commission as an expense and see what is left.
- Match paymentsUpload the bank statement, and Saldiqo shows which job is paid.
- Photograph receiptsCapture train, taxi, hotel and material with your phone.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Day rate catalogue shoot, 8 hours
- Usage rights print and online, 12 months, Germany
- Travel costs as per receipt
- Fee for social media campaign, 2 postings
- Overtime surcharge
- Deposit when the job is booked
Tax and invoicing in the UK
What applies to invoices in the UK, in short. As of October 2026.
- VAT
- Standard rate 20 %, reduced rate 5 % and zero rate 0 %. Saldiqo calculates each invoice line with the rate you pick.
- VAT registration
- You must register once your taxable turnover passes £90,000 over any 12 months, or you expect to pass it within the next 30 days. You can deregister below £88,000. Until you are registered, your invoices show no VAT, and Saldiqo adds up your 12-month turnover for you.
- What goes on an invoice
- If you are VAT registered: your VAT number, the tax point, unit prices and the VAT total in pounds. A limited company shows its registered name on every invoice, and its company number, registered office and part of the UK on letters, order forms and the website.
- E-invoicing
- There is no mandate today. From April 2029 e-invoicing is planned for all B2B and B2G sales that carry VAT, through Peppol. The exact date and standard are not yet in law, and the government’s roadmap follows with the Budget on 28 October 2026.
- VAT returns
- VAT returns go to HMRC through Making Tax Digital, usually quarterly, due one month and seven days after the period. Saldiqo shows sales and VAT per rate and exports CSV. It does not submit to HMRC, and for Making Tax Digital you need software recognised by HMRC.
- Record keeping
- Keep VAT records for 6 years.
- Late payment
- Statutory interest on late business payments is the Bank Rate (3.75 % in the second half of 2026) plus 8 points, so 11.75 %. On top comes fixed compensation of £40, £70 or £100, depending on the amount owed (under £1,000, from £1,000, from £10,000). Consumers have no statutory interest.
- Getting paid
- Your sort code and account number are on every invoice. Customers pay by Faster Payments or Bacs, and banks check the account name with Confirmation of Payee. There is no QR standard in the UK.
Frequently asked questions
How do I bill through the agency?
You create the agency as a contact. Depending on the contract, you invoice the agency or the agency invoices you. You record the commission as an expense.
Do I have to show usage rights separately?
It is common and understandable for clients. You create usage as its own line with duration and territory.
Do models in the UK have to charge VAT?
Only once they are VAT registered. Registration is required when taxable turnover passes £90,000 over any 12 months, or is expected to within the next 30 days. Below that you may register voluntarily. If you are not registered, you must not show VAT on your invoices.
Do models in the UK need e-invoicing?
Not today. A mandate for B2B and B2G sales with VAT is planned from April 2029, and the details were still open as of October 2026. You can keep sending PDF invoices for now.
How long should models keep invoices?
Keep VAT records for 6 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.