Accounting and invoicing for gardening and landscaping
Garden care on subscription, new landscaping, paving, tree felling and winter service: landscapers have regulars with repeat work and projects with stage invoices. Saldiqo creates care invoices as a series, issues stage invoices for new gardens and records plants, material and machines.
What comes up for gardening and landscaping firms
Care on subscription
Lawn, hedges and beds are cared for regularly. The invoice comes monthly or per visit.
New gardens as projects
Terrace, fence and planting need planning, material and weeks of work. Stage invoices secure upfront costs.
Machines and season
Mowers, brush cutters and vehicles are purchases. In winter there is winter service instead of care.
How Saldiqo helps
- Care as a recurring invoiceMonthly or per season on schedule.
- New garden with stage invoicesQuote, stage invoices, final invoice.
- Material and plantsReceipts by phone photo, cost centre per job.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Garden care, May, 3 visits
- Paving a terrace, 28 square metres
- Tree felling and disposal
- Plants as per delivery note
- Winter service, flat fee for November
- Stage invoice 40 % at start
Tax and invoicing in the UK
What applies to invoices in the UK, in short. As of October 2026.
- VAT
- Standard rate 20 %, reduced rate 5 % and zero rate 0 %. Saldiqo calculates each invoice line with the rate you pick.
- VAT registration
- You must register once your taxable turnover passes £90,000 over any 12 months, or you expect to pass it within the next 30 days. You can deregister below £88,000. Until you are registered, your invoices show no VAT, and Saldiqo adds up your 12-month turnover for you.
- What goes on an invoice
- If you are VAT registered: your VAT number, the tax point, unit prices and the VAT total in pounds. A limited company shows its registered name on every invoice, and its company number, registered office and part of the UK on letters, order forms and the website.
- E-invoicing
- There is no mandate today. From April 2029 e-invoicing is planned for all B2B and B2G sales that carry VAT, through Peppol. The exact date and standard are not yet in law, and the government’s roadmap follows with the Budget on 28 October 2026.
- VAT returns
- VAT returns go to HMRC through Making Tax Digital, usually quarterly, due one month and seven days after the period. Saldiqo shows sales and VAT per rate and exports CSV. It does not submit to HMRC, and for Making Tax Digital you need software recognised by HMRC.
- Record keeping
- Keep VAT records for 6 years.
- Late payment
- Statutory interest on late business payments is the Bank Rate (3.75 % in the second half of 2026) plus 8 points, so 11.75 %. On top comes fixed compensation of £40, £70 or £100, depending on the amount owed (under £1,000, from £1,000, from £10,000). Consumers have no statutory interest.
- Getting paid
- Your sort code and account number are on every invoice. Customers pay by Faster Payments or Bacs, and banks check the account name with Confirmation of Payee. There is no QR standard in the UK.
Frequently asked questions
Can I bill garden care automatically?
Yes. A recurring invoice per client creates the invoice on a fixed date.
Can I show labour and material separately?
Yes. Both as separate lines. For private clients labour costs can be claimed for tax if shown separately.
Do gardening and landscaping firms in the UK have to charge VAT?
Only once they are VAT registered. Registration is required when taxable turnover passes £90,000 over any 12 months, or is expected to within the next 30 days. Below that you may register voluntarily. If you are not registered, you must not show VAT on your invoices.
Do gardening and landscaping firms in the UK need e-invoicing?
Not today. A mandate for B2B and B2G sales with VAT is planned from April 2029, and the details were still open as of October 2026. You can keep sending PDF invoices for now.
How long should gardening and landscaping firms keep invoices?
Keep VAT records for 6 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.