Start for free
Language: EN

Accounting and invoicing for clubs and non-profits

Membership fees, pitch hire, a club fête, grants: a club has many small money flows and a treasurer who is meant to keep it all in hand on the side. Saldiqo bills fees to all members at once, prepares direct debits and keeps the areas apart.

Updated:

What comes up for clubs and non-profits

Fees for many members

Yearly or quarterly fees for 50, 200 or 1,000 members are a lot of effort that repeats every year.

Several areas

Sections, youth, club fête, catering: each area has its own income and expenses, and grants are often tied to a purpose.

Volunteers who change

The treasurer changes, the records stay. A system that is understandable without prior knowledge saves time at every handover.

Audit and transparency

Auditors and the board want to follow what money was spent on, without being able to change the entries.

How Saldiqo helps

  • Invoice run for membership feesYou upload the member list as CSV and Saldiqo creates all fee invoices as drafts. After checking, you finalise them together.
  • Cost centres per sectionAssign income and expenses to sections or events and see in the report what each area brings in and costs.
  • Open fees and remindersAfter the bank statement you see who has not paid yet and send a friendly reminder.
  • Read-only role for auditorsAuditors and tax advisers get their own login with the read-only role, see receipts and reports and cannot change anything.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Membership fee 2027, adults
  • Membership fee 2027, juniors under 18
  • Hall hire for the summer fête
  • Entry fee for the tournament, single entrant
  • Advert in the festival programme
  • Joining fee

Tax and invoicing in the UK

What applies to invoices in the UK, in short. As of October 2026.

VAT
Standard rate 20 %, reduced rate 5 % and zero rate 0 %. Saldiqo calculates each invoice line with the rate you pick.
VAT registration
You must register once your taxable turnover passes £90,000 over any 12 months, or you expect to pass it within the next 30 days. You can deregister below £88,000. Until you are registered, your invoices show no VAT, and Saldiqo adds up your 12-month turnover for you.
What goes on an invoice
If you are VAT registered: your VAT number, the tax point, unit prices and the VAT total in pounds. A limited company shows its registered name on every invoice, and its company number, registered office and part of the UK on letters, order forms and the website.
E-invoicing
There is no mandate today. From April 2029 e-invoicing is planned for all B2B and B2G sales that carry VAT, through Peppol. The exact date and standard are not yet in law, and the government’s roadmap follows with the Budget on 28 October 2026.
VAT returns
VAT returns go to HMRC through Making Tax Digital, usually quarterly, due one month and seven days after the period. Saldiqo shows sales and VAT per rate and exports CSV. It does not submit to HMRC, and for Making Tax Digital you need software recognised by HMRC.
Record keeping
Keep VAT records for 6 years.
Late payment
Statutory interest on late business payments is the Bank Rate (3.75 % in the second half of 2026) plus 8 points, so 11.75 %. On top comes fixed compensation of £40, £70 or £100, depending on the amount owed (under £1,000, from £1,000, from £10,000). Consumers have no statutory interest.
Getting paid
Your sort code and account number are on every invoice. Customers pay by Faster Payments or Bacs, and banks check the account name with Confirmation of Payee. There is no QR standard in the UK.

Frequently asked questions

Can I bill fees to all members at once?

Yes. With an invoice run you create all invoices as drafts from a CSV file and finalise them together. Afterwards you see who has paid.

Does Saldiqo create donation receipts?

No. Saldiqo does not create donation receipts. It is for fees, invoices, expenses and payments.

Can I keep the areas of the club apart?

Yes, with cost centres. You assign income and expenses to a section or a fête and see the report per cost centre. How you separate the tax areas, you clear with your tax adviser.

Do clubs and non-profits in the UK have to charge VAT?

Only once they are VAT registered. Registration is required when taxable turnover passes £90,000 over any 12 months, or is expected to within the next 30 days. Below that you may register voluntarily. If you are not registered, you must not show VAT on your invoices.

Do clubs and non-profits in the UK need e-invoicing?

Not today. A mandate for B2B and B2G sales with VAT is planned from April 2029, and the details were still open as of October 2026. You can keep sending PDF invoices for now.

How long should clubs and non-profits keep invoices?

Keep VAT records for 6 years. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

Start for free

This page for other countries

Niches in this industry

More industries

All industries

As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.